Hampshire, Illinois · Civic reference

Hampshire water projects: Well 13 and treatment-plant costs

Hampshire awarded $706,616 for Well 13 rehabilitation and $390,150 for Well 10/13 treatment-media replacement. An August 27, 2026 engineering report says the media project is complete and the plant online; it only forecasts the separate pump-and-motor replacement.

Verified through October 4, 2026. Latest engineering snapshot located for these projects: August 27, 2026. This is a focused contract-and-payment record, not a complete inventory of Hampshire’s water or sewer capital program.

Current project status

Project	Documented status	Contract award	What remains unknown
Well No. 13 rehabilitation	Pending confirmation: August 27 report anticipated pump and motor replacement by mid-September	$706,616 to Water Well Solutions; December 18, 2025	Actual replacement date, later changes, final acceptance and final paid cost
Well 10 and 13 water-treatment-plant cation-exchange media replacement	Reported complete: August 27 report says project completed and WTP online	$390,150 to Global Water Services, LLC; March 19, 2026	Final invoice, disbursement record, any changes and financial closeout
Engineering for the Well 10/13 media project	Approved agreement: January 15, 2026	$29,999 to Engineering Enterprises, Inc.	Actual invoices paid and any subsequent amendment

Sources: December 18 minutes, January 15 minutes, March 19 minutes and August 27 engineering report in the September 3 packet, PDF page 77.

“Reported complete” describes the engineer’s operational status. It does not establish that every invoice was paid or every closeout document signed. The mid-September forecast has passed as of this review; we have not converted that forecast into an actual completion date.

Why are there two different Well 13 projects?

The rehabilitation payment schedule covers work on the well’s pumping assembly, motor, column piping and related equipment. The separate Well 10/13 contract concerns treatment-plant cation-exchange media. A report that the treatment plant is online therefore does not prove that the well rehabilitation contract is finished.

The two construction awards total $1,096,766, our arithmetic sum of $706,616 and $390,150. This is an original-award subtotal only. It excludes the separately listed $29,999 engineering agreement and any other professional services, changes or costs not established here. It is neither the final cost nor the amount paid.

For the underlying award action, use Resolution 25-59 in the December 18 minutes and Resolution 26-05 in the March 19 minutes. The January engineering agreement is Resolution 26-01. An agenda title alone was not used as proof of approval.

Well 13 payment ledger: what does pay request 2 establish?

The May 7 packet, PDF pages 183–186, contains an engineer’s March 30 certificate, payment estimate No. 2 and revised contractor invoice No. 262070. The May 7 adopted minutes, item 9(p), PDF page 8, record approval of the $8,514 request.

Payment-estimate field	Amount	Meaning in that document
Total value of completed work	$54,416.00	Certified work value through the estimate
Retainage at 10%	$5,441.60	Amount withheld in the calculation
Balance due on completed work	$48,974.40	Completed value less retainage
Prior pay estimate No. 1 / total debits	$40,460.40	Prior amount credited in this estimate
Net request No. 2	$8,514.00	Additional amount certified due and later approved
Cleared disbursement date	Not Located	Requires the payment/check or electronic-disbursement record
Final rehabilitation cost	Unknown	Requires changes, later estimates and closeout

The reconciliation is $54,416 − $5,441.60 − $40,460.40 = $8,514. Do not add the $8,514 again to the $48,974.40 cumulative net amount. Do not call $54,416 the cash already paid.

The estimate prints a period beginning March 1, 2025 and ending March 24, 2026. That start year precedes the December 2025 award; no correction explaining it was located. We use the dated certificate and approval, and do not silently change the printed year. This document inconsistency does not establish improper billing.

Project timeline and next evidence

Date	Record or action	Status supported
December 18, 2025	Well 13 rehabilitation award, Resolution 25-59	Contract approved
January 15, 2026	Media-project engineering agreement, Resolution 26-01	Engineering authorized
March 19, 2026	Well 10/13 media award, Resolution 26-05	Construction contract approved
March 30, 2026	Well 13 engineer’s certificate for estimate 2	$8,514 certified due
April 29, 2026	Engineering report in May 7 packet, PDF p. 190	Rehabilitation ongoing; media construction underway
May 7, 2026	Board approval of Well 13 pay request 2	Payment authorized
August 27, 2026	Engineering report in September 3 packet	Media project complete/online; pump and motor replacement anticipated
October 4, 2026	This review	Later rehabilitation completion and final-cost records not established

The older status in April and the later status in August are separate snapshots. The May packet and September packet are linked above so readers can reproduce the sequence.

Does the $50 utility capital charge pay for these contracts?

Hampshire’s Utilities Division describes capital-improvement charges totaling $50 per two-month cycle for an account with both water and sewer service. Its utility master-plan explanation describes long-term infrastructure needs and the rationale for capital funding.

Those statements do not trace a particular household’s charge to a particular invoice. A verified allocation would require the fund/account coding, capital-fee receipts, transfers, grant or borrowing proceeds, and disbursement ledger. The exact capital-fee share funding each contract is Not Located in this review. We do not assume the full award was funded by that charge.

Use the water and sewer rates guide for bill calculations. Use the village budget and actual-spending guide for fiscal-period and budget-versus-actual distinctions. This page follows named projects and their document chain.

Document checklist for the next update

The 2026 board archive is the first place to check later actions. For records not posted there, the village’s public-records process can be used to request specifically:

Well 13 pay estimates after No. 2, approved changes, completion/acceptance and retainage release.
The media project’s final payment estimate, approved changes and closeout.
Check or electronic-payment records matching contractor, invoice and amount.
Account coding and funding records linking capital-charge receipts to project expenditure.

These are missing-record descriptions, not allegations. No request has been sent on behalf of the reader.

Frequently Asked Questions

Is Hampshire’s Well 13 rehabilitation finished?

The latest engineering record located for this review anticipated pump and motor replacement by mid-September. A later completion confirmation was not located, so the status remains pending confirmation.

Is the Well 10/13 treatment-media project complete?

The August 27, 2026 engineering report says it was complete and the treatment plant online. Final paid cost and financial closeout were not established.

Did Hampshire pay only $8,514 for Well 13?

No. That is one approved progress request against a $706,616 award. The estimate includes earlier work, retainage and a prior credit. It does not establish total paid through October.

Can I use the contract award as the final taxpayer cost?

No. Awards, approved changes, engineering, paid invoices and retainage must be reconciled before reporting a final cost.

Update log

October 4, 2026 — Phase 3: Published the two-project award/status ledger, payment-estimate reconciliation and document timeline. Preserved the source’s inconsistent period label and identified missing disbursement and funding-allocation evidence. Future updates will state both the review date and each record’s effective date.

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